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TFM

Tech Feature Management

An Office Management System (OMS) dashboard serves as a centralized interface providing a quick overview of key information and metrics related to various aspects of office operations. The dashboard is designed to offer at-a-glance insights to aid decision-making and facilitate efficient management. Here's a description of what you might find on an OMS dashboard:

Welcome and Overview

1- A welcoming message or greeting to the user.

2- A summary overview of important metrics, such as the user time tracking, upcoming holidays, and upcoming events.

Attendance and Time Tracking

1- Current day's attendance summary, including the number of employees present, on leave, or late

2- Visual indicators for any attendance-related trends or issues.

Employee Birthday and work anniversary

1- Wish employee for their birthday and work anniversary

Navigation Menu

The left menu of an admin dashboard typically serves as a navigation menu, provides quick and organized access to various sections and functionalities of the admin panel.

Company Norms

Integrating company norms into an OMS ensures that employees have easy access to and awareness of the organizational expectations. Here's a description of how company norms may be incorporated into an OMS!

1- Admins access the designated section for holiday configuration within the admin panel.

1- Add, Update, Delete holidays from here.

1- Add, Update, Delete leaves from here.

1- If necessary, an approval workflow for adding or modifying holidays, ensuring proper authorization before changes take effect.

1- Notifications or alerts to relevant parties about pending approvals.

System Permission

1- System permissions refer to the specific rights and privileges granted to users or user roles within the software or application. These permissions control access to various features, functions, and data within the system, ensuring that users can perform their tasks effectively while maintaining security and integrity. Below are common types of system permissions in our OMS!

1- Allows users to view information but not make any changes.

2- Useful for individuals who need to review documents or data without the ability to edit or delete them.

1- Grants users the ability to view and modify information.

2- Typically given to users who need to update data, such as entering new information or editing existing records.

1- Permits users to generate new records, files, or documents within the system.

2- Useful for those responsible for adding new data or creating new items in the system.

1- Enables users to remove records or data from the system.

2- This permission should be carefully assigned to prevent accidental or unauthorized deletion of critical information.

1- Assigns a predefined set of permissions to users based on their roles (e.g., admin, manager, employee).

2- Helps streamline access management by applying a consistent set of permissions to individuals with similar responsibilities.

1- Allows users to access only certain modules or features within the office management system.

2- Useful for tailoring permissions to the specific needs of different users or departments.

1- Provides users with the authority to configure system settings.

2- Typically limited to administrators or IT personnel responsible for system maintenance.

Master Settings

1- Master Settings generally refer to the central configuration options that allow administrators to set up and customize the core parameters of the system. These settings play a crucial role in tailoring the OMS to the specific needs and workflows of an organization

1- Configuration of basic information such as Department, Designation, Country, State, Daily Thought etc.

1- Options to configure user roles and permissions.

2- Settings for user authentication, password policies, and account management.

1- Granular access control settings to define who can access specific modules or features within the OMS.

2- Dynamic permission based authorization to control data access and functionality.

1- Tools to customize and configure workflow processes within the OMS.

2- Defining approval workflows, task sequences, and automation rules.

Over Time

1- Tracking and managing overtime hours is crucial in an office management system. This involves recording 1- The extra hours employees work beyond their regular schedule. Overtime can be subject to different regulations and policies, so it's important to have a system in place to accurately track and compensate for overtime.

1- The system should allow employees to accurately record their working hours, including regular hours and 2- overtime. This can be done through manual input, time clock systems, or integration with other tools.

1- The system should automatically calculate overtime based on predefined rules and regulations, considering factors such as daily or weekly overtime thresholds. This ensures accurate compensation for extra hours worked.

1- An overtime approval process is crucial to maintain transparency and control. The system should enable employees to request overtime and route these requests to appropriate managers for approval. Notifications and reminders can be integrated to streamline this workflow.

1- The Attendance feature in an office management system is designed to track and manage employee attendance, providing a centralized and efficient way for organizations to monitor workforce presence.

1- Managers and administrators can access real-time information about employees' attendance, allowing them to monitor who is present, late, or absent at any given moment. This provides immediate visibility into workforce status.

1- Attendance features are often integrated with the Leave feature to provide a comprehensive view of employee availability. This ensures that attendance records accurately reflect both actual working hours and approved time off.

1- The system accommodates various work schedules, including flexible hours or remote work arrangements. This flexibility ensures that the system caters to the diverse needs of the workforce.

1- Integration with the payroll system ensures that accurate attendance data is used for payroll calculations, including deductions or adjustments related to attendance.

1- Integration with the payroll system ensures that accurate attendance data is used for payroll calculations, including deductions or adjustments related to attendance.

Leave

1- The Leave feature in an office management system is designed to streamline and automate the process of requesting, approving, and managing employee time off.

1- Employees can submit leave requests through the system, specifying the type of leave (e.g., vacation, sick leave, personal day), the duration, and any additional comments. This can be done through a user-friendly interface accessible to all employees.

1- The system allows organizations to define and customize various leave types based on their policies. This can include paid time off, unpaid leave, maternity leave, and other specific categories

1- A structured workflow ensures that leave requests follow a defined approval process. Requests can be automatically routed to the appropriate managers or supervisors for review and approval. Notifications keep all stakeholders informed of the request status.

1- The system keeps track of employees' leave balances, including accrued and used leave days. This feature helps both employees and managers to have a clear understanding of available leave entitlements.

1- Managers can view the real-time availability of their team members to ensure that leave requests do not disrupt critical business operations. This visibility aids in effective workload management.

1- The system can be configured to account for public holidays when calculating leave balances or processing requests. This ensures that employees are appropriately credited for public holidays and can plan their time off accordingly.

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